Contact Us Supplier Information
Menu
Supplier Payment Billboard

Vendor Information

The Sony Pictures Entertainment (SPE) Accounts Payable department requires vendors to submit current and accurate vendor information. This information is critical for successful payment processing.

New vendors need to complete the applicable New Vendor Packet that includes a W9 form for domestic vendors and a W8 form for international vendors. These forms are required to set vendors up for payment.

  • Some notes on our Vendor Management processes:
  • In order to ensure compliance with the Sarbanes-Oxley Act, SPE requires that all vendors provide the business entity's legal name and address. Please keep in mind that P.O. boxes are not acceptable.
  • Your Tax Identification number or Social Security Number for sole proprietors is your unique identifier in our Financial System. It also helps distinguish vendors with similar names.
  • Any change to your vendor name, address, Tax Identification Number, filing status, or bank information should be immediately reported to the Accounts Payable department. For any changes, please send an updated W9, W8 or electronic payment enrollment form to: AP_NA@spe.sony.com

INVOICE GUIDELINES FOR SPE COMPANIES IN THE UNITED STATES AND CANADA

ALL INVOICES REQUIRE:

  • The Sony Entity Name – The name of the SPE entity that is committed to pay for the goods /services (for example, Sony Pictures Television, Sony Pictures Studio, Columbia Pictures Corporation Ltd).
  • A Sony Pictures Contact Name - This is the SPE employee or requestor that ordered the goods or services.
  • The Complete Vendor Name & Address - As it appears on the check or electronic payment account.
  • Purchase Order Number (if applicable)
  • Invoice number – Invoice numbers must be unique and not re-used. Re-used invoice numbers will cause the invoice to be rejected.
  • Invoice date – This date must reflect the date the invoice is submitted to SPE. Future-dated invoices are not allowed.
  • Amount due – The total amount due. (please note currency , if not USD)
  • Description of goods and/or services supplied – Detailed description of what was purchased.
  • Tax Amount, if applicable – The tax amount and, preferably the tax rate.

Non-compliance to any of the invoice requirements will cause the invoice to be returned back to the supplier to correct and resubmit the invoice.

Contact information is required for all Non-PO invoices. The contact is defined as the SPE employee who requested the goods or services. If a contact name is not provided on the face of the invoice and the invoice does not have an accurate PO number, the invoice will be returned for correction.

There is special dispensation for utilities, telecom and government invoices

INVOICING ON THE ARIBA NETWORK®:
Sony Pictures Entertainment (SPE) is currently encouraging all our suppliers to submit invoices to us on the Ariba Network®. One of the benefits of doing so is that our suppliers will have visibility into the status of invoices submitted to us, and paper invoices will no longer need to be submitted.

When it is time to invoice, please flip the PO into an invoice on the Ariba Network. Please refer to the “Ariba Network Supplier Guide” for detailed instructions.

PAPER INVOICES:
As part of our commitment to a greener world, we encourage our vendors to submit invoices electronically. During the transition to electronic invoicing, SPE will continue to accept paper invoices. Please see below the details for how to submit paper invoices.

Please send paper invoices to the address below:
Sony Pictures Entertainment
Attn: Account Payable
PO BOX 5146
Culver City, CA 90231-5146

EMAIL INVOICES TO:
If you are not submitting electronic invoices via Ariba Network, please email invoices to the email address below:
Email: AP_NA@spe.sony.com

In the subject line of the email, insert your company name followed by the word "invoice" (i.e. ABC Company Invoice).

Please follow the invoice requirements listed above, attach your document to the email, and add any additional information in the body of the email.

Once your email has been received, a confirmation notification will be sent to you. If additional information is required to process your invoice, someone from our Accounts Payable department will contact you.

INVOICE GUIDELINES FOR SPE COMPANIES OUTSIDE THE UNITED STATES AND CANADA

ALL INVOICES REQUIRE:

  • The Sony Entity name (ex. Sony Pictures Television, Sony Pictures Studio, etc.)
  • A Sony Pictures contact name (who requested the goods or services)
  • Your Vendor Name (as it appears on the check or electronic payment account)
  • If being paid by check, please include your Remit To address
  • Purchase Order Number, if applicable (Purchase Order numbers are in the format of '45xxxxxxxx')
  • Invoice number
  • Invoice date
  • Amount due
  • Currency of amount due (if different than US dollars)

PAPER INVOICES:
Please mail invoices to the applicable address found here.

EMAIL INVOICES TO:


In the subject line of the email, insert your company name followed by the word "invoice" (i.e. ABC Company Invoice).

Please be sure to attach your document to the email and add any additional information in the body of the email.

Once your email has been received, a confirmation notification will be sent to you. If additional information is required to process your invoice, someone from our Accounts Payable department will contact you.

PAYMENT OPTIONS

ACH - Electronic Funds Transfer (EFT) is the preferred method to transfer USD to banks within the US

Check - US Dollar check payment

Wire - Electronic Funds Transfer to banks located outside the United States

Pro Card - Go to Pro Card Payment section for more details.

To receive payments by EFT complete the Electronic Payment Entrolment Form:
Electronic Payment Enrollment for US Banks
Electronic Payment Enrollment for International Banks

Return forms to:

Sony_Accounts_Payable@spe.sony.com

Or

Sony Pictures Entertainment
Attn: Accounts Payable
P.O. Box 5146
Culver City, CA 90231

INVOICE STATUS REQUEST

Are you looking for payment for an invoice or want to know what invoice to apply a payment to?

Send an email to: Sony_Accounts_Payable@spe.sony.com

  • Include as much information about the payment as possible such as:
  • Your Company Name/Payee Name
  • Invoice Number
  • Invoice Date
  • Invoice Amount
  • 10 Digit Purchase Order Number, if applicable
  • Your Sony Pictures Entertainment Entity
  • Your Sony Pictures Entertainment Contact

All status requests are monitored and managed daily. You should get a response within 3 business days.

FORMS

For your convenience, Sony Pictures Entertainment allows direct access to useful forms. To download these forms, click on the link below and save them to your workstation.

New Vendor Packet for Domestic (US) Vendors (includes all forms)
New Vendor Packet for International Vendors (includes all forms)
Electronic Payment Enrollment for US Banks
Electronic Payment Enrollment for International Banks